1 Statement of intent
WCH CIO Management Committee (WCH), its staff and volunteers, have a duty to safeguard vulnerable users of the Hall and its premises. They will respond to any concerns they have regarding the physical, sexual, emotional or psychological safety of a vulnerable person, or concerns relating to discriminatory or financial violation or exploitation. This Policy is in place to protect all vulnerable persons regardless of gender, ethnicity, disability, sexual orientation, religion or faith.
The responsibility for ensuring the safety of children or vulnerable adults while at the Hall rest with the individual or organisation hiring the premises. The welfare of the child or vulnerable adult is the responsibility of all. They should be protected from abuse, whether physical, verbal, sexual, by exclusion or from neglect or bullying.
3 Policy statement
Access to the Hall will be solely by means of a key slip signed by the Bookings Secretary. No member of the Trustees, helpers or other volunteers or staff will have unsupervised access to children or vulnerable adults. Contractors engaged to carry out work at the premises must not be allowed unsupervised access to children or vulnerable adults. Where possible, all work should be undertaken when the Hall is not in use. If it is necessary to carry out work when the Hall has been booked, hirers will be informed, and they are expected to provide appropriate supervision. WCH CIO will ensure that hirers are made aware of their obligations under the Licensing Act 2003 to ensure that alcohol s not sold to those under the age of 18.
Trustees will ensure that the provisions of this Act are observed when an event requires a license. All suspicions or allegations of abuse against a child will be taken seriously and dealt with speedily and appropriately. All staff and volunteers need to be aware of this Policy and are expected to inform themselves about children protection awareness. (https://www.nspcc.org.uk)
The Policy will be displayed for the attention of hirers of the Hall, and a copy made available on request. There will be a nominated and named Vulnerable Users representative to whom concerns should be reported. This person is the Chair of Trustees.
The Trustees will endeavour to keep the premises safe for use by children and vulnerable adults. They recognise that a higher standard of safety is required where use is made by small children, those who cannot read safety notices and by adults with disabilities.
Organisations hiring the Hall for activities for children or for vulnerable adults will be made aware of this Policy, which will be displayed on the website. By signing the Agreement Form they are confirming that they have appropriate Policies in place.
This Policy will be reviewed annually.